Determine the leadership roles and team structure

Those serving in such roles include those sending, those going, and those hosting/receiving

• There will need to be a primary contact person for anyone to call with questions about the trip.
• Larger groups will require a team of leaders. The possible roles may include:
  • A Team Administrator, who focuses on finances, scheduling, organization, etc.
  • A Team Pastor, who focuses on prayer, devotions, team spiritual growth and overall discipleship.
  • It may be helpful to have a leader who focuses on the team and another who focuses on the those receiving the team.
• When serving in multiple ministry areas, the team may need additional leaders:
  • Construction leaders
  • Intercessors
  • Children's Ministry leader
  • VBS Director
  • Youth Leader
  • Worship Leader
  • Creative Arts Leader - Drama, mime, etc.
• Another way to look at the team structure is: who will handle each of the different aspects of trip planning?
  • Advertising and Promotion
  • Finances and accounting
  • Fundraising
  • Team Building
  • Worship
  • Construction
  • Children's ministry
  • Evangelism
  • Ordering supplies
  • Itineraries and schedules
• Who is responsible for necessities such as:
  • Accommodations
  • Meals
  • Handling daily finances
  • Translators
  • Transportation
  • Daily agenda
  • Meeting places
  • Etc.
• Clarify decision-making roles, as well as the limits of each role

Many roles can be handled by a single individual or be shared among many people. Utilize each person's gifts and skills, while at the same time helping people to be flexible.